Thank you so much for choosing Olivia Brabbs Photography for your event or celebration.  I am very much looking forward to working with you.

Knowing a little bit about you and your family and / or friends really helps with the planning of a perfect session, so please take a minute to fill out this form as completely as possible.

If we have already gone over any of the questions towards the bottom of the form, or they are not relevant, do feel free to leave them blank or you can add more information if you feel it would be helpful. Thank you!

Your Name:
Email Address:
Phone Number:
Type of Event:
Event location & date:

Key People - names & additional info:

Specific requests e.g. Groups:

Where did you hear about me?

Any other comments:


This booking agreement ensures that you know what to expect, so please do read it thoroughly. It may sound a little stuffy but a legal agreement is put in place for the protection and reassurance of both parties.

The photographer/I/me/our/we means: Olivia Brabbs trading as Olivia Brabbs Photography and any person/s authorised by me. Photograph/s means: all photographs taken by me during this session or any subsequent sessions at any location or site and includes all negatives, digital format and backup copies of the minor/s and/or you. It also includes without limitation, any modification of whatever nature to the photographs.
You as the legal guardian/parent of the minor/s an you are authorised to sign this agreement on behalf of the minor/s.

A booking fee may be requested to secure your date when a booking is made well in advance of the event date. This fee formally reserves your date and is non returnable. It may be applied to a rescheduled session if necessary within six months. The full balance must be paid 2 weeks before the event date. If a booking is made with less than 2 weeks until the event date then the balance must be paid in full. Display product pricing is guaranteed to 30 days after the event date.

Other expenses:
You are responsible for covering additional fees and costs related to location choice (admission fees, parking etc.). Travel up to 10 miles from York YO23 is included in the photography fees. Travel beyond this is then charged at 0.50 pence per mile.

You agree that any minor/s will be under the supervision of their parents at all times.

After the event:
You will be provided with a password to an online preview gallery within 2 weeks of the event. After your initial preview the set of digital files will be prepared and posted to you. You are welcome to arrange a viewing session at your home if you would like to consider the purchase of wall art or fine art albums.

Creative licence:
As the photographer I will be granted complete artistic licence in relation to poses photographed and the locations used and my judgement regarding the locations/poses and number of images taken will be final. Images are edited at my discretion, so the images shown as part of the preview will not include all images shot at the event. I reserve the creative right remove duplicates, blinks etc and to edit and release only images I deem fit with in my artistic standards.

I will provide a pleasing colour balance but cannot guarantee exact colour matching. Owing to anomalous reflectance it is sometimes impossible to record the exact colour as seen by the human eye.

Image archives:
All portraits from your session will be kept for one year after the viewing and ordering session, though due to the nature of digital media no guarantees can be made. After this time they may be deleted to make room for other sessions if necessary.

Orders and payment for products:
Full payment for products is required at the time of ordering. Cash, cheque, bank transfer are accepted. Return cheques will be liable to a fee covering any charges made by my bank against me plus a 15 administration cost. Product orders will be available for delivery/collection usually within 4-6 weeks from payment though some albums may take longer. Costs for any courier fees for the delivery of products will be covered by the client.

Refund policy for products:
Due to the bespoke nature of our products all sales are final. However if you find any product faulty, please contact me within 3 days of receipt and I will replace any faulty products deemed to be my fault.

Olivia Brabbs Photography retains copyrights on all images and reserves the right to use these images and/or reproductions for the promotion of her work unless specific restrictions are requested by the client on the booking form. No use of the images will be made by the photographer for other commercial reason except with the written permission of the client. You may not use these images for profit, commercial endeavours, in competitions, or for professional display without written permission.

Images on CD:
If you have purchased your images on CD, you will be provided with advice on printing. Your images will be cropped and coloured how I believe they will print best and for your convenience, will be provided ready sized in standard print sizes. To ensure the best print quality avoid altering your images before printing. Olivia Brabbs Photography is not responsible for printing errors or for quality of prints or products not printed directly by me.

Album design:
I retain creative licence for album design and may add additional images beyond those chosen (at no extra cost) if I feel it improves the design.

The due performance of the contract is subject to alteration or cancellation by the photographer owing to any cause beyond their reasonable control (e.g. sudden illness/injury/victim of crime). In the event that they are unable to attend the wedding the photographer will make every reasonable effort to secure a replacement professional photographer who will undertake the photography to their best ability. The photographer cannot be held responsible for the technical failure of memory cards. In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstances the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

By submitting the form, I am confirming that I have read, understood and agreed to Olivia Brabbs Photography's Terms and Conditions as laid out above.

This website follows a standard privacy and cookie policy.

All images copyright Olivia Brabbs Photography 2018

Welcome to the wedding website of female photographer Olivia Brabbs.

Based in York, I provide reportage photography services across Yorkshire including Leeds, Harrogate, Ilkley, Wetherby and Ripon and across the UK.  I offer natural wedding photography that tells the story of your day in a documentary style.

Commercial and editorial photography services are also available.  Please visit Olivia Brabbs Commercial Photography

The latest wedding stories featuring lots of images can be found on my blog - Olivia Brabbs Photography Blog




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