Portrait Session Terms & Conditions

Please read this contact carefully in full. When finished, you can signify your agreement by entering your details below.


For the purpose of this agreement "the Client' refers to the person arranging the booking or their appointed representative and “the photographer” refers to Olivia Brabbs Photography. The due performance of this contract is subject to the conditions below and is governed by the Laws of England and Wales. The terms cannot be varied in any way by the client unless such conditions are expressly agreed by the photographer in writing.

Session fees are payable in full within 3 days of confirming your booking. The session fee includes shooting and editing time, travel as outlined below and talent. Full payment of the session fee secures the session date and prices quoted at the time of enquiry. The standard session fee covers up to five people. A charge of £20 will be applied per additional person. The session fee does not include any display products and these are to be purchased separately following the session.

The client is responsible for covering any additional expenses related to location choice for the session (e.g. admission fees, parking etc). It is the client’s responsibility to arrange and pay for any access and photographic licences demanded by venues and other involved parties which may include clearances for use of 3rd party copyright works, trade marks or other intellectual property.

Travel up to 20 miles from LS17 is included in the session fee. Any additional miles will be charged at 0.50 pence per mile. This amount will be confirmed at the time of booking and is payable along with the session fee.

If one of your party becomes ill, please call as soon as possible to reschedule. The client may transfer their session fee to another date if postponement is required but this is subject to the photographer's availability. The photographer maintains the right to reschedule if needed due to inclement weather, illness, emergency etc. Requests for re-shoots are granted only at the photographer’s discretion.

Any product credits and special offers are non-transferable and are not redeemable for cash.

The Copyright, Designs & Patents Act 1988 assigns the copyright of the images to the photographer at all times throughout the world. It is illegal to reproduce the images by any means without the photographers written permission. Copying or scanning images from the photographer’s website, blog, or from other printed materials contravenes copyright law and is considered stealing, regardless of intent for use. Written permission must be obtained from the photographer prior to the images being used in any commercial situation. The photographer retains copyright on all images even when digital images are purchased on disc.

Should the Client wish to use the photographs for any purpose other than personal viewing and enjoyment, written permission (a signed ‘Licence to Use’) must be obtained from the Photographer by the Client. The client agrees that the photographer may use any images included in this contract for the purposes of promoting her work unless the client requests specific restrictions. Promotional activity may include, but is not exclusive to, website portfolio, blog, editorial coverage, portfolio albums, photographic competitions and promotional literature. Any restrictions on permission for the photography to use the images must be communicated at the time of the shoot. The client agrees to release all claims to profits that may arise from use of the images e.g. photography competition prizes.

The due performance of the contract is subject to alteration or cancellation by the photographer owing to any cause beyond their reasonable control (e.g. sudden illness/injury/victim of crime). In the unlikely event that they are unable to attend the session the photographer will return any booking fee or session fee to you, but shall have no further liability with respect to the contract. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on my part. In the event that I fail to perform for any other reason, I shall not be liable for any amount in excess of the retail value of your order. Neither party shall be liable for indirect or consequential loss.

Your Name:
Email Address:
Phone Number:

To signify your agreement to these contract terms, please enter your details above, then submit the form.

This website follows a standard privacy and cookie policy.

All images copyright Olivia Brabbs Photography 2018

Welcome to the wedding website of female photographer Olivia Brabbs.

Based in York, I provide reportage photography services across Yorkshire including Leeds, Harrogate, Ilkley, Wetherby and Ripon and across the UK.  I offer natural wedding photography that tells the story of your day in a documentary style.

Commercial and editorial photography services are also available.  Please visit Olivia Brabbs Commercial Photography

The latest wedding stories featuring lots of images can be found on my blog - Olivia Brabbs Photography Blog




All the Info


Client Area



Say Hello